Mount Hermon Bible-Presbyterian Church
The Personal Data Protection Act 2012 (PDPA) is a data protection law that governs the collection, use and disclosure of personal data by organisations.
1. PERSONAL DATA DEFINITION
‘Personal Data’ generally refers to data about an individual who can be identified from that data, whether the data is stored in electronic or non-electronic form. It includes information such as individual’s name, identification number, age, gender, marital status, address, family, occupation, home/work address, telephone number, email addresses, academic qualifications and photos and audio/video recordings of the person (including CCTV images). Employee data of the Church such as salaries, medical records and educational records is also recognised as Personal Data and is subject to all the obligations of the PDPA.
2. PERSONAL DATA COLLECTION
When you apply for Church membership, employment, register and participate in our programs/ events, attend our worship services and make enquiries in our website, we will ask, collect and use your Personal Data for member services and to follow up with you and update you on current or future events which may interest you.
Through your participation and involvement in our Church events, your photographs and audio /video recordings may be collected.
3. CONSENT AND WITHDRAWAL OF CONSENT
By participating and providing your Personal Data, you consent to the Church collecting, using, disclosing and sharing amongst the relevant ministries your Personal Data, for the purpose of organising and communication of programs and church matters. This may include mail, email, phone calls and text messages.
You further consent to the disclosure of your Personal Data to third parties whom we have engaged to maintain and/or to protect the security or integrity of our IT, website and our databases.
The Church does not require your consent to use information that is publicly available, such as information disclosed in public forum, photographs and videos taken in Church and at events and locations that are open to the public. This will also include CCTV camera footage within the Church’s premises. All Church events and activities are considered as public events. Photos and videos taken can be used for publicity materials and in our website.
3.2 Withdrawal of Consent
Should you wish to withdraw or limit your consent, please write with full particulars and purpose of withdrawal to our Data Protection Officer.
A withdrawal of consent only prohibits the future/continued use and disclosure of the Personal Data concerned and does not obligate the Church to destroy such Personal Data. You are still responsible for any legal obligations and/or repercussions arising out of the withdrawal of your consent. The Church will not be liable for any liabilities arising out of your withdrawal of consent for any reason.
4. USE OF PERSONAL DATA
The Church will only collect, use and disclose your Personal Data for the purposes for which it was collected. This includes (but is not limited to) the purposes of member services, employment, fund raising, planning events and providing information and updates on our ministries and programs. It may also be used for arranging deliveries, data processing etc.
The Church will also use your Personal Data for the printing of the Church Directory for internal use by Church members.
Photographs and audio/video recordings during our Church events may be used for internal and external purposes in our publicity materials and publications such as newsletters, magazines, brochures, posters, banners, calendars, electronic publications, websites and social media platforms.
When you give us Personal Data of a third party (e.g. your spouse or children or friend), you confirm that they have appointed you to act for them, to consent to the Church’s use of their personal information.
The Church does not send unsolicited commercial marketing emails or other forms of commercial advertisements and will not use your Personal Data to contact you regarding such matters.
The Church will not disclose, share, transfer or sell Personal Data to any 3rd party.
5. STORAGE OF PERSONAL DATA
The Church will be the sole owner of the Personal Data collected by or on behalf of the Church.
The Church will use reasonable efforts to protect the confidentiality and integrity of your Personal Data. Only authorised personnel have access to the Church’s Personal Data database.
The Church will retain Personal Data for the purpose for which they were collected. Personal Data will be destroyed in the following situations:
(a) Personal Data is no longer required to be kept for legal and/or business purposes; and
(b) The purpose for which the Personal Data has been collected is no longer served by retention.
You may request to change or update your Personal Data. All changes or updates should be substantiated by the relevant documentation to our Data Protection Officer.
The Church will disclose your Personal Data, without notice, to 3rd parties in certain situations. These include situations when the disclosure is necessary to protect the safety, property, or other rights of the Church, our members, our staff, or any other relevant person, or where required by law or in good faith that such action is necessary.
7. DATA PROTECTION OFFICER CONTACT INFORMATION
If you want to make any changes or updates to your Personal Data or wish to withdraw/limit your consent, please send to your request with full details to:
Data Protection Officer
Mount Hermon Bible-Presbyterian Church
219 Henderson Road #09-03
Or email: firstname.lastname@example.org